CSDS RECRUITMENT OF OPERATION MANAGER 

ORGANIZATION AND PROGRAM DESCRIPTION:

The Center for Sustainable Development Studies (CSDS) is a Vietnamese non-profit organization legally registered in 2009. CSDS is promoting education for sustainable development with a strong emphasis on youth empowerment and community support.

NATURE OF WORK:

The Operation Manager will perform a management role in covering operation needs of the office and projects in Vietnam. This is primarily a financial & account position requiring the management of the financial & account components of CSDS programs/ projects in close co-operation with Donors, Board of Directors, project/program staff, local partners and other members of the CSDS team. He/ She will be responsible for the overall administration and human resource management of CSDS office as well as program/project support for other team members.

FINANCE & ACCOUNT:

Maximizing program financial & accounting performance:

  • Develop & monitor CSDS’s financial and accounting systems;
  • Ensure proper records keeping, internal control;
  • Manage petty cash of the CSDS office, program/project;
  • Prepare monthly cash forecasts for the CSDS Office
  • Arrange for timely salary payments of the CSDS team and tax requirements subsequently according to local laws, and payments to suppliers of the CSDS office;
  • Monitor the allocation of donor restricted income and expenditure to ensure that donor reports are accurate;
  • Be responsible of preparing answers to all financial questions raised by donors;
  • Prepare, present and monitor the annual program/project budget in line with the program/project design;
  • Prepare and present annual cash flow projections and monthly monitoring mechanisms;
  • Provide guidance and financial training to the program/project team, partner staff if required;
  • Ensure that all financial agreements with partners are respected and negotiated according to standard financial management principles of CSDS;
  • Liaise with auditors to ensure the smooth running of the annual audit;
  • Liaise with the bank to ensure proper management of the CSDS office funds;
  • Ensure all payments (and receipts) are updated accurately in the financial accounting system according to the CSDS’s financial procedures.
  • Supervise Finance and Administrative Officer/ Assistant/ Interns.

Internal & External financial reporting:

  • Prepare & submit monthly and quarterly financial reports to Board of Directors according to agreed timetable;
  • Prepare financial reports to donor using specified format according to agreed timetable;
  • Prepare biannual and annual reports to VUSTA;
  • Liaise with program staff to arrange technical assistance in sub-grant management and communicate financial status of projects.

Team development:

  • Ensure that the CSDS project/program staff is kept fully informed of relevant financial & account development/guidelines;
  • Design and implement suitable induction training on finance issues for new finance and non-finance team members, relevant staff of local partners.

ADMINISTRATION (both office and program/project)

  • Co-ordinate administrative issues between CSDS offices;
  • Responsible for up-keeping of and maintenance of all office equipment and facilities
  • Ensure office cleanliness and sufficient office supplies
  • Ensure effective storage and display of internal/external literature;
  • Ensure good coordination with national and provincial partners to arrange site visits when necessary;
  • Be responsible for full spectrum of executive secretarial duties including travel arrangements and hotel accommodations, and undertaking responsibility for operational projects;
  • Ensure efficient filing and tracking systems.

HUMAN RESOURCE MANAGEMENT

  • Submit recruitment plan in accordance with CSDS’s funding status and strategies
  • Be responsible for the whole process of recruitment (develop JD, advertise shortlist, interview, grade the candidates, check reference, draft labor contracts, complete and file personnel profiles…)
  • Be updated about organization, donor and local regulations/ guidelines and ensure the conformation of these regulations/guidelines in HR management.
  • Ensure staff questions about HR related matters are reported to the relevant authorities and properly addressed
  • Review time sheets and ensure pay rolls are adequately supported;

OTHER RESPONSIBILITIES:

  • Participate in project proposal’s design and fund-seeking activities to different donors;
  • Develop and maintain contact with banks, government ministries, development partners and other NGOs;
  • Provide interpretation and translation during CSDS workshops as well as site visits when required;

Send your resume/CV to the email address recruitment@csdsvnnew.azurewebsites.net

Deadline: 20/12/2017

Contact: Ms. Dinh Lien Hoa – 84 915 709 734